Privacy Policy

Effective Date: February 17, 2016

BallotReady, Inc. (“we,” “us,” “our,” or “BallotReady”) takes seriously the authorized use of your personal information. The following Privacy Policy sets forth our information gathering and dissemination practices for Ballotready.org (the “Website”).

BY ACCESSING OR USING THE WEBSITE, YOU HEREBY AGREE TO THIS PRIVACY POLICY AND CONSENT TO THE COLLECTION AND USE OF INFORMATION AS DISCUSSED IN THIS PRIVACY POLICY. IF YOU DO NOT AGREE TO THE TERMS OF THIS PRIVACY POLICY, DO NOT ACCESS THIS WEBSITE.

BallotReady reserves the right to modify or amend this Privacy Policy at any time. All changes will be effective immediately upon posting to the Website. Material changes will be conspicuously posted on the Website. By accessing or using the Website after such changes are posted you agree and consent to all such changes.

Your use of BallotReady’s Services is at all times subject to our Terms of Use [available at http://www.ballotready.org/terms] (the “Terms of Use”), which incorporate this Privacy Policy. Any terms we use in this Privacy Policy without defining them have the definitions given to them in the Terms of Use.

What does this Privacy Policy Cover?

This Privacy Policy covers our treatment of personally identifiable information ("Personal Information") and other information that we gather when you are accessing or using our Services, but not to the practices of companies we don't own or control, or people that we don't manage. We gather various types of Personal Information from our users, as explained in more detail below, and we use this Personal Information internally in connection with our Services, including to personalize and improve our services, to allow you to set up a user account and profile, to contact you and allow other users to contact you, to fulfill your requests for certain products and services, to provide and improve the Services, and to analyze how you use the Services. In certain cases, we may also share some Personal Information with third parties, but only as described below.

The Website may contain links to third party websites. This Privacy Policy is not applicable to any third party websites. We are not responsible for the privacy or security practices of any such third parties, and before interacting with any of these third party sites, you are advised to review their rules and policies before providing them with any information.

Personal Information

BallotReady may collect information you voluntarily share with us when using our services, as well as other information, for example through Internet Protocol (“IP”) addresses and the use of “cookies,” which may be placed on your computer when you access the Website.

BallotReady may collect any content, record, or electronic communication of any kind, including without limitation, the following “Personal Information”: (1) contact information, (2) e-mail address, (3) physical address, (4) demographic information, (5) information regarding your political views and opinions, (6) information we collect from surveys and questionnaires issued or collected by the Website, and (7) other personal information required to provide the Services and so that we may communicate with you and send you requested information subject to applicable laws and the terms of the Privacy Policy.

We may use and share information with those persons and third-party entities specifically involved in providing you with services from BallotReady. We may also share your information with third party analytics companies for marketing or research purposes. In addition, we may use and share aggregated information that does not uniquely identify you when it enables us to improve and enrich our services and Website content. In addition, BallotReady reserves the right to use and share your information in the event BallotReady believes doing so is necessary to operate the Website or where such disclosure may be required by law, or to protect BallotReady's right or the rights of others.

BallotReady maintains full rights to any information collected on the Website, and may freely collect, use and disclose such information unless prohibited by this Privacy Policy or applicable law. In the event of a change in control of BallotReady or sale by BallotReady of substantially all of its assets, any information owned by or in the control of BallotReady may be transferred to the BallotReady successor, who will comply with the terms of this Privacy Policy, as it may be amended from time to time.

How We Use Your Information

We use the Personal Information and other information you submit to operate, maintain and provide to you the Services. BallotReady may use certain information about you internally for purposes such as analyzing how the Services are used, diagnosing service or technical problems, maintaining security, and personalizing content. BallotReady may also sell certain Personal Information and other information to third parties, as further set forth in “How We Share Your Information,” below.

By providing BallotReady your email address (including by "following," "liking," linking your account to the BallotReady service, etc., on a third party website or network), you consent to our using the email address to send you Services-related notices, including any notices required by law, in lieu of communication by postal mail. You also agree that we may send you notifications of activity on the Services to the email address you give us, in accordance with any applicable privacy settings. We may use your email address to send you other messages, such as newsletters, changes to features of the Services, or special offers. If you do not want to receive such email messages, you may opt out by contacting BallotReady at info@ballotready.org. Opting out may prevent you from receiving email messages regarding updates, improvements or offers. You may not opt out of Services-related e-mails.

Following termination or deactivation of your account, BallotReady may retain your profile information and all information posted to public areas of the Services.

We use cookies, clear gifs, and log file information to: (a) remember information so that you will not have to re-enter it during your visit or the next time you visit the site; (b) provide custom, personalized content and information; (c) monitor the effectiveness of our Services; (d) monitor aggregate metrics such as total number of visitors, traffic, and demographic patterns; (e) diagnose or fix technology problems reported by our users or engineers that are associated with certain IP addresses; (f) help you efficiently access your information after you sign in; and (h) track user content and users to the extent necessary to comply as a service provider with the Digital Millennium Copyright Act. See the section of this Privacy Policy labeled “Cookies” below.

How We Share Your Information

Personally Identifiable Information

BallotReady may rent or sell your Personal Information to others. BallotReady will only rent or sell your Personal Information after obtaining your consent to do so. If you would like more information regarding how BallotReady may rent or sell your Personal Information, or if you would like to express your preference that BallotReady not rent or sell your Personal Information, please contact BallotReady at info@ballotready.org.

BallotReady may rent or sell Personal Information to third parties for the following reasons:

BallotReady may also share your Personal Information with third parties for the purpose of providing the Services to you. If we do this, such third parties' use of your information will be bound by this Privacy Policy. We may store personal information in locations outside the direct control of BallotReady (for instance, on servers or databases co-located with hosting providers). As we develop our business, we may buy or sell assets or business offerings. Customer, email, and visitor information is generally one of the transferred business assets in these types of transactions. We may also transfer or assign such information in the course of corporate divestitures, mergers, or dissolution.

Any Personal Information or other content that you voluntarily disclose becomes available to the public, as controlled by any applicable privacy or website customization settings. To change your privacy settings on the Website, you may visit your online account with BallotReady. If you remove information that you posted to the Website, copies may remain viewable in cached and archived pages of the Website, or if other users have copied or saved that information.

From time to time, we may run contests, special offers, or other events or activities ("Events") on the Website or pursuant to the Services together with a third party partner. If you provide information to such third parties, you give them permission to use it for the purpose of that Event and any other use that you approve. We cannot control third parties' use of your information. If you do not want your information to be collected by or shared with a third party, you can choose not to participate in these Events.

Except as otherwise described in this Privacy Policy, BallotReady will not disclose personal information to any third party unless required to do so by law or subpoena or if we believe that such action is necessary to (a) conform to the law, comply with legal process served on us or our affiliates, or investigate, prevent, or take action regarding suspected or actual illegal activities; (b) to enforce our Terms of Use, take precautions against liability, to investigate and defend ourselves against any third-party claims or allegations, to assist government enforcement agencies, or to protect the security or integrity of our site; and (c) to exercise or protect the rights, property, or personal safety of BallotReady, our users or others.

Non-Personally Identifiable Information

We may share non-personally identifiable information (such as anonymous usage data, referring/exit pages and URLs, platform types, number of clicks, etc.) with interested third parties to help them understand the usage patterns for certain Services.

IP Addresses

BallotReady logs IP addresses for systems administration purposes. IP addresses are not used to track a user’s session. This information only helps us determine how often different areas of our Website are visited. We do not link IP address to any information that is personally identifiable.

Cookies

BallotReady may use cookies to track the use of our Website and to facilitate and enhance your experience on our website. “Cookies” are small pieces of information that are stored by your browser on your computer’s hard drive. Our cookies enable us to facilitate access to different aspects of our Website. For example, by showing when and how you and others visit our Website, cookies help us to see which pages of the Website are popular and which are not. Cookies can also help us to improve your enjoyment of the Website, for example, by remembering your address or other personal information when you request information or services on the Website.

Most web browsers automatically accept cookies, but you can disable this function so that your browser will not accept cookies. Please be aware that disabling this function may impact your use and enjoyment of the Website.

Social Media Platforms

Our Website may allow you to connect and share information from BallotReady with certain social media platforms (e.g., Facebook or Twitter). This feature may require us to implement cookies and/or APIs provided by such social media platform to facilitate the communication. In addition, by choosing to use any third party social media platform or choosing to share content with any social media platform, you allow BallotReady to share information with the designated social media platform. BallotReady cannot control any policies or terms of such third party platform. As a result, we cannot be responsible for any use of your information or content by a third party platform.

Access by Children

This Website is not directed toward children under 13 years of age. BallotReady does not knowingly collect or solicit personal information from anyone under the age of 13 or knowingly allow such persons to register for our Services. If you are under 13, please do not send any information about yourself to us, including your name, address, telephone number, or email address. No one under age 13 is allowed to provide any Personal Information or other information to or on the Services. It is possible that by fraud or deception we may collect or receive Personal Information from children under 13. In the event that we learn that we have collected Personal Information from a child under age 13, we will delete that information as quickly as possible after learning of the collection of such information. Please reach us at info@ballotready.org with any concerns.

Third Party Ad Networks and Behavioral Advertising

We may contract with service providers to serve ads on our behalf across the Internet and sometimes on the Website. They may collect anonymous information about your visits to our Website, and your interaction with our products and services. They may also use information about your visits to this and other websites to target advertisements for goods and services. These targeted advertisements may appear on our Website or on other sites that you visit. The anonymous information is collected through the use of a pixel tag, which is industry standard technology used by most major websites. If you do not want these service providers to collect this information you may opt-out of this collection as further described below. Opting out will not in any way affect your use of our Website.

Analytics

Like many websites, our Website uses Google Analytics to collect information about your use of our Website. This information consists of information that your web browser automatically sends to Google, such as the web address of the page that you visit and your IP address. Google may also set cookies or read preexisting cookies. This information is stored on Google ́s servers. Google uses this information to provide us with reports about traffic to our Website and your visit to our Website (such as the domain from which you access the internet, the web address of the website from which you linked to our site, the time and date of your visit to the web pages that you view and click through). We will use this data to improve our Website structure and content.

Google may also use this data in accordance with its Privacy Policy, which can be found at http://www.google.com/privacy.html. For more detailed information on how Google uses your data through our Website, please visit http://www.google.com/policies/privacy/partners/.

You may opt-out of our use of Google Analytics by visiting the Google Analytics opt-out page and installing the Google Analytics browser add-on, currently made available by Google at https://tools.google.com/dlpage/gaoptout.

Opting Out of Online Advertising

To opt out of remarketing advertising provided through Google, visit Google's Ad Preferences Manager to customize your ad preferences and tell Google which interest-based ads you'd prefer to see. If you do not want to receive those kinds of advertisements, look for the "Ad Choices" icon in the advertisements, which will contain a link to the privacy policy of the ad network that will provide you with information on how to opt-out of receiving such targeted advertising.

You can also visit the website http://www.aboutads.info to change your consumer preferences with respect to certain online ads and to obtain further information about third party ad networks and online behavioral advertising.

Do Not Track

We will automatically collect cookies and other non-personally identifying information when you visit the Website. Due to this automatic collection, we do not currently honor do not track requests.

E-mail Communication

BallotReady may use your Personal Information to send you promotional communications. You have the opportunity to opt-out of receiving such promotional communications from us at any time. In accordance with the CAN-SPAM Act of 2003, BallotReady will not sell your email address if you have opted out of receiving promotional communications or other emails from BallotReady. To discontinue your receipt of such promotional communications, simply reply to the email you receive with the word “Remove” in the subject line.

Security

The Website has security measures in place to help protect against the loss, misuse and alteration of the information under our control. While we cannot guarantee that loss, misuse or alteration to data will not occur, BallotReady uses industry standards, such as Secure Socket Layers (“SSL”) technology, to help safeguard against such occurrences. In certain areas, the information passed between your browser and our system is encrypted with SSL technology to create a protected connection between you and our Website to ensure confidentiality. In the event that a breach into our security systems occurs and there is a possibility that an unauthorized person acquires your personal information, BallotReady will notify you of such a breach under applicable law.

Your account is protected by a password for your privacy and security. You must prevent unauthorized access to your account and Personal Information by selecting and protecting your password appropriately and limiting access to your computer or device and browser by signing off after you have finished accessing your account.

We endeavor to protect the privacy of your account and other Personal Information we hold in our records, but unfortunately, we cannot guarantee complete security. Unauthorized entry or use, hardware or software failure, and other factors, may compromise the security of user information at any time.

Access to Your Personal Information

If you wish to have access to your Personal Information in our records, please contact us with your request at info@ballotready.org. You may also request that we update your Personal Information or correct any factual errors that you believe may exist regarding this information.

You can always opt not to disclose Personal Information or other information to us, but please note that some information may be required to use the Website or the Services.

Your California Privacy Rights

Under California law, organizations are required to provide residents of the State of California access to a privacy policy that gives consumers a choice in the use of certain Personal Information by third parties for marketing purposes.

If you are a California resident interested in exercising your third party disclosure choices please send us a request to info@ballotready.org. You may alternatively contact us via postal mail at:
BallotReady, Inc.
1626 N Honore St.
Chicago, IL 60622

All postal requests must be labeled “California Privacy” on the envelope, post card or subject line. For all requests, please include your name, street address, city, state and zip code. We are not to be responsible for notices that are not labeled, are sent improperly or do not have complete information.

Third-Party Websites

The Website may link to, or be linked to, other websites not maintained by or related to BallotReady. BallotReady is not responsible for the privacy policies or practices of any third parties or third-party websites, including any linked or linking websites. To the extent that you disclose personally identifiable information to any such third parties, different rules may apply to their use and disclosure of personal information that you disclose to them. We encourage you to review the privacy policies of such websites before disclosing your personal information to them.

Contacting Us

If you have any questions or concerns regarding this Privacy Policy, please contact us at info@ballotready.org.